Exchange 2007 – Create Managed Folder Mailbox Policy to clean out Inbox items older than 90 days

1) CREATE A MANAGED DEFAULT FOLDER

Open EMC > Organization Configuration > Mailbox > Managed Default Folders tab > New Managed Default Folder

Name: Operations_90Days
Folder Type: Inbox

2) CONFIGURE MANAGED CONTENT SETTINGS

Right-click new default folder ‘Operations_90Days’ > New Managed Content Settings

Name: Delete Items Older Than 90Days
Message Type: All Mailbox Content
Length of retention period: 90
Retention Period Stars: When delivered, end date for calendar and recurring tasks
Action to take at the end of the rention period: Permenantly Delete

3) CREATE MANAGED FOLDER MAILBOX POLICY

In EMC > Organization Configuration > Mailbox > Managed Folder Mailbox Policies > New Managed Folder Mailbox Policy

Name: Operations_90Days_MFM
Managed folder that are associated with this policy: Operations_90Days

4) ASSIGN MANAGED FOLDER MAILBOX POLICY TO A SPECIFIC MAILBOX

In EMC > Recipient Configuration > Mailbox > open properties of the mailbox you want to apply the policy to > Mailbox Settings tab > Messaging Records Management

Check Managed folder mailbox policy
Browse and select ‘Operations_90Days_MFM’ policy you created

5) FORCE NEW POLICY TO RUN AGAINST MAILBOX

Open Administrative Exchange Management Shell prompt and run the following command:

Start-ManagedFolderAssistant -Mailbox “operations”

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